A room-by-room checklist to hand over your rental without losing a rupee of your deposit — plus how to capture evidence a landlord can't dispute.
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Almost every deposit dispute comes down to one question: what did the flat look like when you moved in? If only the landlord has an answer, the deduction sticks.
Repainting is the single most common deduction. Without dated move-in photos of the walls, you cannot show the marks were already there.
Cleaning charges are easy to claim and hard to argue with — unless you photographed every room after the final clean.
Fittings, remotes, keys and furniture go on the deduction list. An itemised, photographed inventory ends the argument instantly.
Screenshots and forwarded WhatsApp images lose their metadata, can be edited, and carry no proof of where or when they were taken. That's exactly the gap a landlord points at when you push back on a deduction.
Work through one room at a time. Photograph every item you tick — a tick without a photo is just a memory.
DepositVapsi guides you through the same checklist in the app, then locks each photo to a time, a place and a fingerprint — so the evidence stands on its own.
Each photo records the exact moment it was taken, before anyone can argue about dates.
Location is captured with the photo, proving the evidence came from your flat.
Every image is cryptographically hashed, and AI flags existing damage room by room.
A two-page printable PDF with every room, every item and the final handover tasks. Free, no email required.
Do a first pass 2–3 weeks before you hand over the keys, so there is still time to clean or repair anything. Then do a final, fully documented inspection on the day you move out — after the flat is empty and cleaned, and before you return the keys.
Aim for 6–10 photos per room: one wide shot of each wall, plus close-ups of anything a landlord could question — scratches, stains, fittings, appliances and meter readings. A typical 2BHK ends up with 60–100 photos. It feels excessive until the day you need it.
Normal wear and tear — faded paint, minor scuff marks, small nail holes, ageing fittings — is generally the landlord's cost, not yours. Deductions are meant to cover actual damage or missing items beyond ordinary use. The dispute is almost never about the law; it is about who has evidence of the original condition.
Keep your move-in and move-out photos with their original timestamps, your signed condition report, final meter readings, utility-bill receipts, the key handover acknowledgement, and every message where the deposit was discussed. Store it in the cloud, not just on your phone.
Guided room-by-room capture, AI damage review and a professional report your landlord can acknowledge online.
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